Helping nonprofit leaders move out of admin overload and back into leadership

Practical systems and steady support to free up capacity, focus on what matters, and lead without losing yourself

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Leadership wasn’t supposed to feel like this

Running a small nonprofit often means holding far more than one role was ever meant to carry. The mission. The people. The details no one else sees.

On paper, you’re the Executive Director. In practice, you’re also managing payments, approvals, onboarding, reporting, and systems that don’t quite work together.

That can look like:

  • Admin work quietly taking over your week

  • Information scattered across tools, folders, and people

  • Everything slowing down when it needs your sign-off

  • Too much happening last-minute

Over time, it stops being just a systems issue.

You might feel overwhelmed, stretched thin, or worried you’re not supporting your team the way you want to. Leadership can start to feel lonely and unsustainable.

This isn’t a personal failure.
The role of Executive Director in a small nonprofit is widely under-supported.

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“You shouldn’t have to sacrifice yourself to keep your organization running.”

A clear, supportive way forward

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Step 1: Review what you have
We look at your current systems, tools, and processes to understand how work is actually happening right now.

Step 2: Build and implement what you need
I design and implement systems that support:

  • You as the Executive Director

  • Your team and board

  • External partners and contractors

This is hands-on, long-term work, done in partnership and at a pace your organization can sustain.

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I’ve been where you are, and I know another way.

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For seven years, I was the Executive Director of a small nonprofit. I stepped into the role during a founder transition, without clear systems, documentation, or a roadmap.

Like many Executive Directors, I learned on the job. I held critical information in my head, made decisions under pressure, and spent more time in admin than leadership.

Over time, I built systems that actually supported the work and the people doing it - from finances and reporting to shared documentation, onboarding, and internal processes.

These changes didn’t happen all at once. They happened through thoughtful, incremental fixes that made leadership more sustainable for me and for the team.

Now, I do this work alongside nonprofit leaders who want things to function without everything running through them.

When systems don’t support the work, everything feels heavier.

Without clear systems in place, admin continues to expand. Decisions wait on you. Staff rely on you for answers simply because the systems don’t exist elsewhere.

Over time, leadership can start to feel harder than it needs to be - not because you’re doing something wrong, but because the structure isn’t supporting you.

You don’t need to overhaul everything to feel relief.
Small, thoughtful changes can make a real difference.

This is what leadership can feel like again.

With the right systems in place:

  • You’re no longer the bottleneck

  • Your team can move work forward without waiting on you

  • Admin takes up less mental space

  • You have room to think, plan, and lead

  • Time away doesn’t put everything on pause

Leadership becomes steadier.
Your capacity increases.
The organization functions more smoothly.

How I support nonprofit leaders

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  • Such as financial systems review, assessment of existing operations-related workflows, or current usage of tech tools

  • May include the implementation of a password manager, a budget forecasting tool, or a project management tool. It may also include the implementation of processes to ensure charity/nonprofit compliance

  • May include developing policies, designing and implementing processes for onboarding/offboarding staff and leadership, or documenting operational processes and tech stack

  • Leveraging integrations and automations to avoid “Frankenstein-style” systems where tools don’t speak to each other.

  • Tailored support and coaching for the Executive Director to manage the implementation of these systems with the team, board, and larger community

You don’t have to figure this out alone.

We’ll start with a conversation to see whether this kind of support makes sense for your organization.

Packages start at $4,000/month

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